Privacy Policy
Effective Date: March 8, 2026 | Version: 1.0.0
1. Introduction
SwiftFileConvert is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our file conversion services. We comply with the General Data Protection Regulation (GDPR) and California Consumer Privacy Act (CCPA).
2. Information We Collect
Personal Information
- Email address for account creation and notifications
- Usage data conversion history, file formats, timestamps
- IP address and device information browser type, operating system
- Authentication tokens JWT tokens for secure access
File Data
- Files uploaded for conversion temporary storage, auto-deleted within 1 hour
- File metadata type, size, format, SHA-256 hash
- Conversion results processed files cached for performance
3. How We Use Your Information
- Provide file conversion services and maintain service functionality
- Improve service quality and user experience
- Ensure security and prevent fraud or abuse
- Comply with legal obligations and regulatory requirements
- Send service-related notifications and updates
4. Data Protection and Security
Encryption Standards
- In Transit TLS 1.3 encryption for all data transfers
- At Rest AES-256-GCM encryption for all stored data
- File Data Encrypted during processing and storage
- User IDs SHA-256 hashing with salt for anonymization
Data Retention
- Files Auto-deleted within 1 hour of upload
- Account data Retained until account deletion
- Logs 30 days for security and audit purposes
- Cache 24-30 days based on usage patterns
5. Your Rights
GDPR (EU Users)
- Right to access Request copies of your personal data
- Right to deletion Request deletion of your personal data
- Right to portability Receive your data in a structured format
- Right to restrict processing Limit how we process your data
- Right to object Object to processing based on legitimate interests
- Right to rectification Correct inaccurate personal data
CCPA (California Residents)
- Right to know What personal information we collect and how it's used
- Right to deletion Request deletion of your personal information
- Right to opt-out Opt-out of sale of personal information (we do not sell data)
- Right to non-discrimination Equal service regardless of privacy choices
6. Contact Information
Data Protection Officer privacy@swiftfileconvert.com
Response Time Within 30 days for GDPR requests, 45 days for CCPA requests
Address SwiftFileConvert Privacy Team, [Company Address]
7. Compliance Framework
We maintain compliance with the following regulations and standards:
- GDPR General Data Protection Regulation (EU)
- CCPA California Consumer Privacy Act
- AES-256-GCM Advanced Encryption Standard with Galois/Counter Mode
- SHA-256 Secure Hash Algorithm for data integrity
8. Third-Party Services
We use Google Analytics and AdSense for website analytics and advertising. These services collect anonymized usage data and may use cookies. You can opt-out through your browser settings or Google's privacy controls.
Google AdSense & Third-Party Advertising Policy Disclosure
SwiftFileConvert partners with third-party advertising vendors, including Google, to serve advertisements on our website. To comply with Google AdSense program policies, the General Data Protection Regulation (GDPR), and the California Consumer Privacy Act (CCPA), we disclose the following:
- Third-Party Vendor Cookies: Third-party vendors, including Google, use cookies to serve ads based on a user's previous visits to this website or other websites on the Internet.
- Google Advertising Cookies: Google's use of advertising cookies (including the DoubleClick cookie) enables it and its partners to serve ads to our users based on their visit to SwiftFileConvert and other sites across the web.
- Opting Out of Personalized Advertising: Users may opt out of personalized advertising by visiting Google's Ads Settings. Alternatively, users can opt out of a third-party vendor's use of cookies for personalized advertising by visiting aboutads.info choices or the Network Advertising Initiative (NAI).
- European Economic Area (EEA) Users: Users located in the European Union or United Kingdom can customize or withdraw their consent at any time and learn more about behavioral advertising via Your Online Choices.
- Google's Privacy Principles: For detailed information on how Google collects and processes data when you use partner sites, visit Google Advertising & Privacy Policy.
No uploaded file contents or document conversion payloads are ever shared with advertisers or third-party networks. All conversion operations remain strictly encrypted and are purged within one hour.
9. Changes to This Policy
We may update this Privacy Policy periodically. Significant changes will be communicated via email or prominent notices on our website. Last updated March 8, 2026.
Disclaimer This privacy policy is legally binding and compliant with current data protection regulations. For legal concerns, please contact our privacy team directly.